Running a WooCommerce store is exciting, but it also comes with responsibilities especially when it comes to billing, record-keeping, and compliance. PDF Invoice Plugins simplify this crucial part of your business by automatically generating and sending professional invoices in PDF format to your customers.
Invoices do more than just fulfill a legal requirement – they enhance your store’s professionalism, provide clear records for you and your customers, and ensure smooth accounting. Whether you are a solo entrepreneur, a growing eCommerce brand, or managing a large inventory, automating your invoicing process saves time, reduces human errors, and ensures compliance with local and international billing standards.
What Are PDF Invoice Plugins?
PDF Invoice Plugins are WordPress add-ons designed to automatically create invoices whenever a customer places an order on your WooCommerce store. Instead of generating invoices manually, these plugins handle everything from calculating taxes to formatting professional PDFs. They can automatically attach invoices to order confirmation emails or make them downloadable from the customer account area.
Modern plugins often come with features such as:
- Customizable invoice templates and branding (logos, business details, layout)
- Multi-language and multi-currency support for global stores
- Credit note or refund invoice generation
- GST, VAT, or other local tax compliance
- Automation and order syncing to reduce manual work
What to Look for in a PDF Invoice Plugin
When selecting a PDF Invoice Plugin for WooCommerce, consider the following:
- Customization & Branding: Ensure the plugin allows you to add your logo, business details, and tailor the layout to match your brand identity.
- Automation: Look for plugins that automatically generate and attach invoices to emails, reducing manual effort.
- Multi-Language & Currency Support: If your store serves international customers, make sure the plugin supports multiple languages and currencies.
- Legal Compliance & Tax Features: Choose a plugin that supports GST, VAT, or other local tax requirements.
- Customer Access & Download Options: Customers should be able to download invoices from their account area.
Best PDF Invoice Plugins for WordPress & WooCommerce
1. YITH WooCommerce PDF Invoice and Shipping List
YITH WooCommerce PDF Invoice and Shipping List effortlessly generates clean, professional invoices for every order in your WooCommerce store. Once an order is marked as completed, the plugin automatically attaches the PDF invoice to the customer’s email, saving you time and eliminating manual invoicing tasks.
The plugin provides flexible invoice numbering, multiple templates, and customizable layouts that let you maintain brand consistency across all your billing documents. It also supports credit notes for refunds and generates shipping lists per order, making it a comprehensive invoicing solution.
Key Features
- Flexible invoice numbering with custom prefixes
- Multiple templates and customizable layouts
- Credit note support for refunds
- Automatic invoice generation and email attachment
- Shipping lists per order
Pros
- Complete invoicing solution with strong documentation
- Easy setup with intuitive interface
- Excellent YITH support team
- Regular updates and improvements
Cons
- Free version has limited features
- Premium required for advanced customization
2. WooCommerce PDF Invoices
The official WooCommerce PDF Invoices extension provides a seamless, professional invoicing solution that integrates perfectly with your WooCommerce store. Being developed by WooCommerce ensures maximum compatibility and reliability, with automatic updates that keep pace with WooCommerce core changes.
This extension allows you to automatically generate PDF invoices and packing slips, attach them to order emails, and provide customers with downloadable invoices from their account page. It features customizable templates, tax support, and professional styling options.
Key Features
- Automatic PDF invoice generation
- Customizable invoice templates
- Email attachment automation
- Customer invoice downloads from account page
- Packing slip generation
Pros
- Official WooCommerce extension with guaranteed compatibility
- Reliable support and regular updates
- Professional templates included
- Seamless integration with WooCommerce
Cons
- Premium only – no free version
- Limited advanced customization compared to builders
3. WooCommerce PDF Invoices & Packing Slips
WooCommerce PDF Invoices & Packing Slips is one of the most popular free PDF invoice plugins available on WordPress.org, with over 300,000 active installations. It provides a solid foundation for generating professional invoices and packing slips without any cost.
The plugin features customizable templates, automatic PDF attachment to WooCommerce emails, and bulk PDF export capabilities. It’s highly extensible with premium add-ons available for advanced features like custom templates, pro forma invoices, and credit notes.
Key Features
- Free and open source
- Automatic PDF attachment to emails
- Customizable invoice templates
- Bulk PDF export from orders page
- Sequential invoice numbering
Pros
- Completely free for basic features
- Large community and regular updates
- Highly extensible with add-ons
- Well-documented and supported
Cons
- Advanced features require premium add-ons
- Template customization requires coding knowledge
4. Sliced Invoices
Sliced Invoices is a powerful WordPress plugin that combines quoting and invoicing in a single solution, making it ideal for businesses that sell both products and services. With this plugin, you can easily send professional quotes to clients, get approvals, and convert them into PDF invoices with just a few clicks.
The plugin works great for freelancers, agencies, and service-based businesses that need more than just product invoicing. It includes a client dashboard, flexible tax settings, and multiple payment gateway integrations.
Key Features
- Quote to invoice conversion
- PDF invoice generation and download
- Flexible tax and currency support
- Client dashboard for managing quotes and invoices
- Multiple payment gateway integrations
Pros
- Perfect for service-based businesses
- Quote management included
- Free version available with solid features
- Active development and support
Cons
- More suited for services than physical products
- WooCommerce integration requires extension
5. Challan – PDF Invoice & Packing Slip for WooCommerce
Challan is a modern, fast, and lightweight PDF invoice plugin designed for WooCommerce stores that need a reliable invoicing solution without unnecessary complexity. It’s especially suited for international businesses, as it supports multiple languages, currencies, and even right-to-left (RTL) formats, making it globally compatible.
The plugin features automatic invoice generation, email attachment, and customer download capabilities. It includes custom logo uploads, tax details, barcode support, and modern template designs that look professional out of the box.
Key Features
- Automatic attachment to order emails
- Downloadable invoices from customer accounts
- RTL language support
- Custom logo uploads and tax details
- Barcode and QR code support
Pros
- Lightweight and fast performance
- Global compatibility with RTL support
- Modern, professional templates
- Easy setup process
Cons
- Fewer template options than competitors
- Premium required for advanced features
Wrapping Up
Professional, automated invoicing is no longer optional for WooCommerce stores – it is essential. PDF Invoice Plugins streamline your billing process, save valuable time, reduce errors, and enhance overall efficiency.
For most WooCommerce stores, we recommend starting with YITH WooCommerce PDF Invoice and Shipping List for its excellent balance of features, ease of use, and professional support. If you prefer an official solution, WooCommerce PDF Invoices offers guaranteed compatibility. For budget-conscious store owners, WooCommerce PDF Invoices & Packing Slips provides excellent free functionality.
Frequently Asked Questions
1. Can PDF invoices be automatically attached to WooCommerce order emails?
Yes. Most modern PDF Invoice Plugins, like YITH WooCommerce PDF Invoice and WooCommerce PDF Invoices & Packing Slips, automatically generate and attach invoices to order emails when an order is completed.
2. Can I customize invoice templates and branding?
Absolutely. Most plugins allow you to customize layouts, add logos, business details, and modify fonts and colors to match your brand identity.
3. Do PDF Invoice Plugins support multiple languages and currencies?
Yes. Many plugins, including Challan and YITH, support multi-language and multi-currency functionality, making them suitable for global WooCommerce stores.
4. Are these plugins compliant with tax regulations like GST, VAT, or EU VAT?
Several plugins include full support for tax compliance, VAT laws, and GST invoicing. Always check the plugin documentation to ensure it meets your local legal requirements.
5. Can customers download their invoices from their account page?
Yes. Most PDF Invoice Plugins provide a customer-friendly option to download invoices directly from their WooCommerce account page.
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